Terms of Service
Last updated 2026-09-25
These terms apply between [Company name] ("we") and the organisation that uses Proceny ("you"). By creating an account you accept them.
1. The service
Proceny reads supplier documents you provide, proposes cost updates, comparisons and product data, and produces files for you to import into your own systems. It never writes to your ERP. Features marked "Beta" are still being validated and may change.
2. You review before you rely
Supplier documents can be wrong, and reading them can be too. Proceny flags what it cannot vouch for, but you decide: review proposed changes before approving them, and check exported files before importing them. Approved results are your decisions.
3. Accounts and teams
Keep sign-in details confidential. People you invite act for your organisation; owners and admins manage them. Tell us at [contact e-mail] about any unauthorised use.
4. Acceptable use
Upload only data you are allowed to use. Do not try to reach other organisations' data, disrupt the service, or send malicious files.
5. Plans and payment
The free plan costs nothing. Paid plans are sold and invoiced by Polar as merchant of record, monthly, and renew until cancelled; a cancellation takes effect at the end of the paid period. Each plan has the limits shown on our pricing page. After a downgrade your existing data keeps working, but nothing new can be added above a limit.
6. Your data
Your organisation owns what it uploads. We process it only to provide the service, as described in the Privacy Policy. An owner can delete the organisation and its data at any time in Settings.
7. Availability and changes
We work to keep Proceny available but do not guarantee uninterrupted service, especially during the beta. We will announce material changes to these terms before they apply.
8. Liability
The service is provided "as is". To the extent the law allows, we are not liable for indirect or consequential losses, or for decisions made on results that were not reviewed, and our total liability is limited to the fees you paid us in the twelve months before the claim (or USD 100 on the free plan).
9. Ending
You may stop at any time. We may suspend accounts that break these terms.
10. Law
These terms are governed by [governing law and courts].
Contact: [contact e-mail].